Wiki Manager Users

Before we get started, it's important to understand the basics of how permissioning works in the policies & procedures wiki, which is covered in more depth in a later article.

We don't want just any user to be able to freely add or edit pages, so there are restrictions on who exactly can do that.

Firstly, if you don't want any users except Wiki Managers to even attempt to insert or update pages, you should go to the Configuration tab (as an administrator), and set Only Wiki Managers Edit to Yes. Once this is set, only Wiki Manager users will be able to insert, update, move or delete pages.

Secondly, regardless of that setting, only admins or users who are set to be a Wiki Manager will be able to insert pages without approval, either for manual editing or downloaded from the cloud library. An administrator or a user manager will be able to set this by going to the specific user, editing it, and setting Wiki Manager to Yes. If you don't have permission, then you will still be able to submit new pages, but you must select an approver, or put it under an existing article that has an approver set.

If you set up an Approver on a page when you insert it, then any changes to that page (even by guests) must be authorized by that approver before they will be applied. The same applies for any sub-pages added under the page, even if you're a Wiki Manager.

If you're just starting out, you'll probably be logged in as the admin user, which means you'll be free to insert pages without any limits. 

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Wiki Manager Users - Staff.Wiki Server, Version
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Up Since 10/23/2020 2:58:01 PM