Policy & Procedures Software

One Wiki For Your Company Guidance

Staff.Wiki is a software tool to centralize, manage and streamline your organization's policies and procedures for total business alignment. Featuring in-page web chat, change approval workflow, quizzes, checklists, staff acknowledgements and more.

  • Policy & Procedures
    Policy & Procedures

    A Policies and Procedures wiki. With real-time chat in each page, approval workflow for changes, acknowledgements, security and search.

  • Interactive Checklists
    Interactive Checklists

    Bring procedures to life with checklists that users can fill out individually or collaborate on, and then send the checklist for approval or review.

  • Training

    Create multi-level training courses and automatically-marked exams and quizzes to encourage skills development and policy proficiency.

  • In-Page Chat
    In-Page Chat

    A Ticket and Chat System to track questions, incidents, investigations, exemption requests & more. With tasks and email integration.

Achieve Total Business Alignment

All Your Company Knowledge, In One Wiki

Use Staff.Wiki to ensure that all your staff have access to critical Policies and Procedures through one, up-to-date source.

No more scattered Policies and Procedures

With Staff.Wiki you can provide a professional looking, fully searchable employee guide, procedure manual, safety guide, operations guide - or other policy pages with sections, subsections, inline images. Easy to update.

Never leave your staff guessing again

Put your staff directly in contact with subject-matter experts with a real-time chat window in every policy or procedures page. Fully integrated with a Ticket System so no queries or suggestions are ever forgotten.

Approval workflow to manage and track changes

Enforce approval workflow for updates to your policies or procedures. Add multi-level approval to notify stakeholders. Assign staff to work on policy pages and get notifications of approvals and work completion.

Policies and Procedures Acknowledgement

Communication is key to a company's policies and procedures. With one action, you can send a link to a policy or a policy update to staff members who will digitally sign and acknowledge that they have read and understood that policy.

Let staff suggest updates to wiki pages

Encourage feedback for continual improvements. With Staff.Wiki, staff can easily make suggestions to help you keep your policies up-to-date and easy to read. Updates will always go through an approval workflow.

Request policy exemptions with approval

If an exemption is required for a specific policy, use Staff.Wiki to enter a Policy Exemption Request, providing a reason and dates, which will be routed to a manager to review for approval.

Interactive Checklists

Bring your procedures wiki to life with interactive checklists

Easily add checklists

You'll love how easy it is to add checklists to pages. Just enter in the text of the checklist item anywhere in the page, alongside regular text, and it'll instantly become a clickable checkbox for all of your staff to use.

Track Checklist Progress

Once started, whether a private checklist or shared, the checklist will be assigned to you so it never gets forgotten. Unfinished checklists will be highlighted in the system, and reminders emailed to you each day.

Send for Review

Once complete, you can send the checklist and any notes you entered to a department for further processing, or to a user for approval. All completed checklists are stored for easy retrieval.

Training Programs and Certification

Create quizzes, exams and other forms of certification to re-enforce your Policies & Procedures

Create staff assessments

Regularly training and testing will ensure that your staff remain knowledgeable and qualified for their work. Critical, especially with regards to security and safety, as well as maintaining quality of service your clients expect.

Create a certification path

Staff.Wiki lets you lock quizzes based on results of previous quizzes they have taken, providing a clear path to training and certification that encourages your staff to continually pursue professional skills development.

Enforce retake intervals

If a staff fails a quiz, you can specify how frequently they can retake it. For example you may want them to study the training or policy again and retest a week later. This can help discourage staff from trying different options until they pass.

Wiki of Policies, Procedures, Best Practices, Objectives and More

Wiki of Policies, Procedures, Best Practices, Objectives and More

Your Staff.Wiki site will be the primary source for your staff to get guidance on your company's policies, procedures, best practices, tips, objectives, and more. Use the power of wiki editing to easily create content for your staff to view, get approval and highlight changes from one version to the next.

Publicize your policies and procedures by having them automatically e-mailed to staff to read and acknowledge with e-ink signatures.

Bring your procedures to life by easily adding interactive checklists within them, either shared or private to each user. Those checklist entries can capture data from users, making an easy way to build forms or surveys. And when you're done you can send the checklist to a department for review.

In-Page Chat and Ticket System

In-Page Chat and Ticket System

Featuring an integrated ticket system and real-time chat, keep staff communications in one centralized place. Ask questions about specific policies or procedures, report incidents (eg. policy or compliance violation) or post tips that need investigating. Tickets will automatically be directed to the appropriate personnel for responses or handling based on the selected departments.

Use the ticket system to send and monitor tasks to specific staff members, for example to create new wiki pages, or requests to staff to acknowledge specific policies, such as updates to the employee code of conduct.



Use Staff.Wiki to test your staff's company knowledge or create learning materials for new employees, for example a safety training course.

Easily create multiple-choice quizzes to help staff re-enforce new or updated policies and procedures. You can also build a certification path by progressively unlocking quizzes, depending on their individual pass level. Enforce retake intervals for staff who fail their exams, to encourage additional study time.

By creating both a wiki for training material and quizzes to test knowledge, you can build and track a full staff education and professional development program for your staff.

Go Pro And Take It To The Next Level

Enterprise Edition comes with WorkflowFirst to automate your procedures

Installed on your own network, the Enterprise Edition lets you completely white-label the application, with your own logo, own colors, own tabs. Add forms with workflow to automate your procedures, and build your own reports. With SQL Server, IIS and Active Directory integration.

Pricing Information

14 Day Trial!


  • Cloud-Based
  • Full Email Integration
  • Unlimited Wiki Pages
  • Unlimited Quizzes
  • Unlimited Checklists
  • Web Chat
  • Policy Library
  • Service Fee of $75 per month +
  • $1 Per User (First 10 Free)


  • Download / Install On Site
  • All Cloud Features, Unlimited
  • Totally Private
  • SQL Server Integration
  • Active Directory Integration
  • IIS (Internet Information Services)
  • Web Farm Scalability
  • Full API
  • Contact Us


  • All Professional Features
  • Packaged with WorkflowFirst
  • Completely Whitelabeled
  • Automate Procedures
  • Add Forms
  • Add Reports
  • Advanced Security
  • Integrate with Databases
  • Contact Us

* For Cloud service, your account will be shared on a multi-tenant server. Transaction and usage limits will apply. Up to 1,000 submits per month, up to 10,000 page views per month, and 150Mb of bandwidth usage. Excess usage may result in the account being moved to a dedicated server at additional cost.

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Policies and Procedures Management Software | Staff Wiki Server, Version 1.0.3005 (beta)
[ Client.Wiki, Professional ]
Up Since 9/16/2019 6:05:30 PM