Use Staff.Wiki to provide your staff a centralized & secure portal for all your company's policies and procedures, secured through approval workflow, with automated attestation. Add workflow-powered checklists, quizzes for training, incident reporting, risk management, compliance, and lots more. White-label for your business. In the cloud or on-premise.
Centralize and secure your policies & procedures in a hierarchical wiki. Full change history with approval workflow, access control, search, webchat & more. (read more...)
Training & Attestation
Manage policy attestations with style, and take it one step further with our easy Quiz Builder to reinforce learning and encourage skills development and policy proficiency. (read more...)
Bring Standard Operating Procedures to life by adding interactive, trackable checklists to articles with rich custom input forms and collaborative workflow. (read more...)
& So Much More
With a ticket system, incident reporting, risk management, and compliance tracking - Staff.Wiki has everything needed to keep your organization running smoothly. (read more...)
One Secure Wiki, Maximum Engagement
Encourage your staff to regularly review and engage with critical Policies and Procedures, no matter where they work
No more scattered Policies and Procedures
Provide a professional looking, fully searchable, hierarchical wiki to share all of your organization's knowledge securely. Every page has a complete change history, and sections can easily be restricted by user-group.
Policies and Procedures Attestation
With one action, you can send a policy to staff members to digitally sign and attest that they have read and understood that policy. Send to groups, departments or ad-hoc users. Automate periodic (eg. annual) attestations. With rich reporting to show who has or hasn't attested.
Approval-based workflow to secure changes
Enforce strict approval workflow for updates to your policies or procedures. Add multi-level approval to notify stakeholders. Assign staff to work on policy pages and get notifications of approvals and work completion.
Chat widget in every policy and procedure page
Put your staff directly in contact with subject-matter experts with a real-time chat window in every policy or procedures page. Fully integrated with a Ticket System so no queries or suggestions are ever forgotten.
Visualize differences between versions
See exactly what has changed from one version of a policy to another with our graphical diffs engine. You'll see what was inserted, removed or edited, along with a timeline of user actions. Make auditing changes a breeze.
Get the best in security and peace-of-mind by installing Staff.Wiki on your own servers, and white-label it to match your own corporate branding. With Active Directory, SSO, Office/Teams connectivity and full API for seamless integration with your corporate platform.
A simple and totally automated way to get staff to sign-off on policies or procedures. Optionally require them to take quizzes. Simple, flexible and powerful.
Once-Off or On Schedule
It's really easy to send an acknowledgement (attestation) request, just go to a policy and click a button. Then choose whether it's a one-off, or should be maintained automatically every quarter for example.
Automatically Sends to New Staff
Send to individuals, departments or user groups. If a new user joins or moves department, the system will automatically send out the pre-defined policies for them to attest to, saving tons of time.
Quizzes, Videos & Forms
Attestation can just be signing-off, but it can also involve getting staff to pass quizzes on the page, watch videos from start to finish, or filling out forms to collect more information (eg. conflict of interest declaration).
Create Workflow-Powered Checklists and Forms
Checklists with a full audit-trail so you know exactly when they were completed. Add input forms and multi-user assignments to get your procedures fully automated and tracked.
Easily add checklists
You'll love how easy it is to add checklists to pages. Just enter in the text of the checklist item anywhere in the page, alongside regular text, and it'll instantly become a clickable checkbox for all of your staff to use.
Easily add forms to checklist entries so you can collect detailed information from the user at each step. Unfinished checklists will be highlighted in the system, and reminders emailed to you each day, so they're never forgotten.
Assign each checklist entry to different users to collaboratively collect information or for approval. Once complete, send the checklist to a department for processing. All data stored for easy retrieval.
Build Comprehensive Training Programs
Untrained staff are a liability. Use Staff.Wiki as a Corporate Training System to reinforce your Policies & Procedures through quizzes and attestation
Simple Multi-Choice Quizzes
Easily add multiple choice quizzes to any policy. Better still, link quizzes to attestation so you know for sure they understand the material. Regularly training and testing will ensure your staff remain qualified for their work.
Enforce retake intervals
If a staff fails a quiz, you can specify how frequently they can retake it. For example you may want them to study the training or policy again and retest a week later. This can help discourage staff from trying different options until they pass.
Create a certification path
Staff.Wiki lets you lock quizzes based on results of previous quizzes they have taken, providing a clear path to training and certification that encourages your staff to continually pursue professional skills development.
Policies, Procedures, Best Practices & More
Your Staff.Wiki site will be your own Wikipedia - the primary source for your staff to get guidance on your company's policies, standard operating procedures, best practices and more. Use the power of wiki editing to easily create content for your staff to view, get approval and highlight changes from one version to the next.
Use Staff.Wiki as a Corporate Training System to test your staff's company knowledge or create learning materials for new employees, for example a safety training course.
Easily create multiple-choice quizzes to help staff reinforce new or updated policies and procedures. You can also build a certification path by progressively unlocking quizzes, depending on their individual pass level. Enforce retake intervals for staff who fail their exams, to encourage additional study time.
By creating both a wiki for training material and quizzes to test knowledge, you can build and track a full staff learning and professional development program.
Compliance and Risk Management
Staff.Wiki is far more than just a wiki. By day your staff will see a convenient, easy to use wiki for all their policies and procedures. By night, Staff.Wiki gathers together usage metrics from policy activity, procedure audit trails, incident reporting and much more.
With these rich usage metrics, Staff.Wiki will bring it all together in our Compliance and Risk Management module (Enterprise only). Create risk matrices and import compliance frameworks such as SOC2, CMMC, GDPR and HIPAA, linking the objectives to policies and procedure activity as evidence, letting you keep on top of your GRC initiatives with real-time monitoring and rich reporting.
Your company's knowledge is your company's DNA. Protect it.
Which Edition Is For You?
Staff.Wiki comes in three affordable editions. The Cloud edition is managed by us, and the Professional/Enterprise are installed on your own network. Which would work for you?
* Minimum of 10 users charged on cloud edition. Greater than 50 users on cloud may require dedicated server surcharge. ** Professional and Enterprise on-premise install allows for unlimited users and only charges for approvers for changes to the wiki (min 5 approvers). Contact us for more details.